There are five (5) utility functions offered on the General Ledger area's Utilities menu: copy recurring journals, transfer A/P, set up branch accounts, and initialize balances. Please refer to the following topics for more information.

Copy Recurring

This utility is used to create manual journal entries from a "template" known as a "recurring journal." Recurring journals can be defined from the Recurring Journal maintenance form available on the Database menu (also in the General Ledger area).

Transfer A/P

This option provides the ability to mark Payables as "GL Transfer Eligible." Once marked, nightly processing (services) will generate account entries for recording the purchase or expense indicated by the payable invoice or credit. This utility does not generate ledger entries immediately.

Set Up Branch Accounts

This utility can be useful when adding a new branch location. It can be used to add new ledger accounts to the Chart of Accounts for a specified department and for any mapping that has the "branch details" option enabled.

Initialize Balances

This utility is provided for customers who are setting up their ledger for the first time. It is used for entering the initial account balances.

Custom Report Setup

This utility is used to create a custom report layout that can be selected and used from the existing Balance Sheet or Income Statement report forms.