The Petty Cash payout type is intended for withdrawal of funds from a cash drawer for miscellaneous reasons (postage, donations, etc.). The withdrawal may be associated with a ledger expense to record the reason for the payout financially. Detailed mapping is provided for Petty Cash. The Detailed Mapping form is located under the General Ledger area's database menu and is described as "Payout Reason." Mapping at least one ledger account for the purpose of Payouts is required before Petty Cash payouts may be processed. Since Petty Cash can be linked to a ledger account, it is also useful for fixing problems that may affect a cash drawer such as an improper amount applied to a gift card.

The user must enter an amount to withdraw from the drawer, select the appropriate ledger account, and either modify or accept the default description prior to processing (the default description comes from the Mapping Description for the Payout Reason detailed mapping, not the selected account which may be named differently).

Process (F12)

Processing for Payouts is fairly basic. There are only two tabs: print and transmit. Payment methods are not necessary with Petty Cash because "cash" is implied. Since no customer is involved, most Email and fax related fields are not automatically populated.