The "miscellaneous" option can be used for any other non-sale type payment accepted by your company. Select a ledger account, accept or enter a description, and enter the amount received then choose process (F12).

If detailed mapping is not implemented, the Miscellaneous Pay-ins mapping from the Point of Sale system journal category Payments is used (sequence #43). Additional ledger selections may be added from the General Ledger area's database menu by selecting the Detailed Mapping option. Choose the category named POS Misc Payment Type.

Process (F12)

The payment process form is fairly simple. Three (3) tabs are provided on this form: payment (ALT-M), transmit (ALT-T), and print (ALT-P).

Once all process form changes have been made, press or select the Finish (ALT-F) button. To cancel processing and return to the activity screen press or select Back (ALT-B).

Payment (Alt-M)

Use the Payment (ALT-M) tab to specify the payment method for the payment being received. Depending upon the method(s) chosen, the information required changes.

Use the Reset button to clear all existing payment references to start over.

Transmit (Alt-T)

The Transmit (ALT-T) tab can be used to E-mail and/or fax a copy of the payment document. With miscellaneous payments, Email and fax information must be manually entered by the user since such payments are not being associated with a particular customer. The "End Of Day" radio button is not available for payments. All payment Emails must be sent immediately.

Both faxing and Email capability is dependent upon outside factors. Faxing is managed by Microsoft Fax Server and a fax modem/phone line and Emailing requires a SMTP server or provider as well as configuration. The application is not responsible for the actual transmission of either faxes or Emails.

Print (Alt-P)

The Print (ALT-P) tab allows printer selection and options for saving as a file instead of, or in addition to, printing. For information about the PS Payments document created for miscellaneous payments, click here.