Payouts

A "payout" is a non-sale transaction that involves removing money from the cash drawer. We recommend that you make use of user security to limit access to the Payouts feature. All payout processing results in a document as well as ledger adjustments related to the transaction. For these reasons, it's possible to track any activity back to a user and/or station. The different classifications offered as "payouts" include: petty cash, order deposit refund, and check cashing.

Processing varies based upon the selected type and is described in greater detail in the sub-topics that follow.

Petty Cash

Use this option for withdrawing petty cash from the drawer. This might be used as money for paying tolls, postage, or any other action requiring cash. Processing involves entering an amount, selecting a General Ledger account, and entering an optional text description for the petty cash withdrawal.

Deposit Refund

Use this option to refund all or a portion of an unused deposit from a standard customer order. Selecting and processing is very similar to the Payments function for accepting deposits.

Check Cashing

Use this option to record a cashed check being paid from the cash drawer. Most companies establish rules about whether or not check cashing is allowed as well as any restrictions upon who may do so.

Refund Acct Balance

Use this option to provide a refund due to a credit balance from a receivables customer as either a "cash" payment or "backroom check."