A "payout" is a non-sale transaction that involves removing money from the cash drawer. Due to the nature of this area, it is suggested that user security be used to limit access to Payouts. All payout processing results in a document as well as ledger adjustments related to the transaction. For these reasons, it's possible to track any activity back to a user and/or station. The different classifications offered as "pay-outs" include: petty cash, order deposit refund, direct ship refund, and check cashing.

Processing varies based upon the selected type and is described in greater detail in the sub-topics that follow.

Petty Cash

This option is intended for use with withdrawals of Petty Cash from the drawer. This might be used as money for paying tolls, postage, or any other action requiring cash. Processing involves entering an amount, selection of a General Ledger account, and entry of an optional text description for the petty cash withdrawal.

Deposit Refund

This selection can be used to refund all or a portion of an unused deposit amount from a standard customer order. Selection and processing is very similar to the Payments function for accepting deposits.

Direct Ship Refund

This selection can be used to refund all or a portion of an unused deposit amount from a Direct Ship order. Selection and processing is very similar to the Payments function for accepting deposits

Check Cashing

This selection can be used record a check being cashed using funds from the cash drawer. Most companies typically establish rules about whether or not check cashing is allowed as well as any restrictions upon who may do so.

Refund Acct Balance

This option, available with release 12.10.x and later, can be used to refund a credit balance from a receivables customer as either a "cash" payment or "backroom check."