Message Groups are used along with items to provides notices or other information which may be printed, displayed, or both. Each code has a message, description, and type. This tab of the Code Definitions form can be used to add, modify, and delete message group codes; however, message groups can also be updated directly from a dialog available from the Item Maintenance form's Common, Codes tab. The same code can be used with an unlimited number of items once defined.

The Type column contains a code which determines whether the code is displayed, printed, or both and under which circumstances. There are currently five (5) codes: S, I, B, P, and A.

•S - Display on Screen*

•I - Display on Invoice…

•B - Display on Both Screen* and Invoice…

•P - Display on PO Document

•A - Display on All (PO Document, Invoice…, and Screen*)

*Screen display only applies to Point of Sale transactions, not other areas. This produces a pop-up message (dialog) that displays the message. A user must acknowledge (click "OK") on the message dialog before continuing.

…Prints/displays on all Point of Sale documents that print item information (invoices, orders, quotes, tickets, and direct ship).

When making changes to an existing group, the Description column and Type can be modified directly in the grid.

Clicking on a row in the Message column opens up a dialog window where you can type in a full message.

To delete a message group code, check the box to the right of the row you want to delete and choose Process (F12). Care should be taken to not delete message groups that are currently in use.

Message Display

Messages associated with items only display during Point of Sale transactions involving item entry in a grid. The message displays as soon as the item is entered or scanned and the user must click the OK button to continue.

Printed messages are added as Entry comments (you can view these in the Folders (F4)). Messages can be modified prior to printing. Messages and Entry-level comments print below the item that they are associated with.