The Rebates (Alt-R) tab is only visible when the Enable Rebate Tracking parameter has been set from the Purchase Orders tab of the Parameters form (Main Menu > Maintenance > Database). Rebate Tracking is used for managing rebates for purchases that a vendor offers. This feature was designed to address situations where your company purchases products from a vendor at a higher initial cost but then is reimbursed a portion of that cost (margin) later as "rebate." For example, a vendor may sell their product at or near retail, but once they have been paid they then essentially return your "margin" back to you in the form of a rebate check. Rebates must be designated for the purchase either with the initial Purchase Order document or at time of receiving using the Adjust (F6) function selection named "Rebates."

The term "rebate" is used loosely. Some buying groups/co-ops may pay smaller "rebates" as some percentage of your company's total purchases over a period of time (quarterly, yearly, etc.). These aren't necessarily linked with a particular type of product. For this reason, smaller rebates based on overall purchases are not really the intended use of the feature; however, it is still possible to link these types of payments to a rebate code. In these cases, the rebates would probably not be set to adjust costs.

Only rebate codes combinations defined in the grid area will be available for selection in the Purchasing area. Any default rebate code (optional) should therefore be one of the rebate codes found in the grid area. Each vendor Rebate Code entered in the grid area must be assigned a Product Rebate Code as well as a percentage (which may not be zero or a negative value).

You can add as many unique combinations of monthly and quarterly rebates with product codes as needed. The same rebate code and product code cannot be specified more than once. The same product code can be assigned once to a monthly (M) code and once to a quarterly code (Q). Each can have different percentages in this case. Default codes are optional. If default codes are assigned, they are automatically applied during purchasing unless the user modifies them at that time (using the Adjust (F6), Rebates option).

For an overview of the Rebate Tracking feature, please refer to the topic Rebate Tracking under the Special Topics section.

Default Rebate Code (M)

This drop down selection control lists all the monthly (M) rebate codes as defined on the Purchase Orders tab of the Parameters form. Only choose a default code if you always want purchases to automatically be associated with the selected rebate code.

Default Rebate Code (Q)

This drop down selection control lists all the quarterly (Q) rebate codes as defined on the Purchase Orders tab of the Parameters form. Only choose a default code if you always want purchases to automatically be associated with the selected rebate code.