This section of the Point of Sale mapping pertains to a third-party company, named Blackhawk Marketing Services, Inc. (http://www.blackhawknetwork.com), who provide prepaid products (gift cards, in our specific case) to some businesses. A company that wishes to sell prepaid gift cards or distribute their own gift cards for retail sale by other companies might enlist Blackhawk's services to do so. Blackhawk Marketing Services, Inc. is an independent company and is not affiliated with ECI Software Solutions, Inc.

This mapping is only used if your company uses Blackhawk's services, so you can ignore this mapping unless you need to modify other existing Point of Sale mapping (or you are entering your mapping for the first time). If you need to modify or add Point of Sale mapping, you will be required to map the Blackhawk accounts. In this case, choose a miscellaneous expense or some other account (no journal entries will be produced unless you actually use Blackhawk in the future). If your company is interested in integrating Blackhawk prepaid products with your business, please contact your sales representative for pricing.

*Indicates the type of entry, either debit or credit. The + or - indicates whether the debit or credit represents and increase or decrease for the specific class of account (asset, liability, income, etc.).

70. Gift Card Liability

This liability account is increased (credited) on a daily basis when and if any Blackhawk prepaid gift card is purchased at any Blackhawk participating retail location. Essentially, this balance is the total of any outstanding (unused) prepaid cards. When cards are used toward a purchase, the account's balance is reduced by a debit.

71. Blackhawk Receivables

The asset account is increased (debited) when Blackhawk prepaid cards are purchased at participating Blackhawk retail locations. This figure represents the total of gift cards purchased through Blackhawk for which your company is awaiting reimbursement for. When Blackhawk submits a payment to your company, they may deduct their fee from the total. The balance of this account is not reduced automatically, but should be credited via a manual journal when your company receives payments from Blackhawk Marketing Services, Inc.

Blackhawk Payments

Payments from Blackhawk must be recorded financially using a manual journal (this is not automated). The receivables balance should be reduced at this time (by the total amount of the gift cards purchased) and offset by other asset, income, and/or expense accounts as needed. Consult your accountant if you have questions about the handling of these payments financially. It may be necessary or advisable to create one or more new ledger accounts for recording Blackhawk-related activity.

There are two ways the application generates Point of Sale journal entries for Blackhawk transactions automatically:

1. Your company's prepaid Blackhawk gift cards are sold either by your company or any other company that carries your company's prepaid card.

2. A prepaid Blackhawk card is used toward a purchase at one of your company's locations.